Hosting a J-1 Exchange Visitor

DS-2019 Request Procedures Will Change on October 17, 2016

On October 17, 2016, the Shared Services Center (SSC) will assume responsibility for document collection and M-Pathways data entry for DS-2019 requests for all UM-Ann Arbor units except for the Medical School. More information is at http://ssc.umich.edu/services/human-resources -- look for “J-1 Visa Request Process.”

The International Center’s role will not change. The IC will continue to be responsible for determining eligibility for J-1 status, approving DS-2019 requests and submitting them to SEVIS, and ensuring compliance with J-1 regulations. The only change will be the transfer of responsibility for M-Pathways data entry and other transactional work from the units to the SSC.


The purpose of the J-1 Exchange Visitor Program is to promote international educational and cultural exchange to develop mutual understanding between the people of the U.S. and other countries.

For U-M Faculty Inviting Foreign Nationals

If you are interested in inviting a foreign national to the United States to undertake research/teaching in your department, please read the following links to become familiar with the J-1 Exchange Visitor visa status, your role in bringing this person to the U.S., and the process to follow.

For Department Administrative Contacts

Departments that host J-1 Exchange Visitors have designated Department Administrative Contact people who are trained in the basics of J-1 immigration regulations/processes and who have access to the Mpathways DS-2019 pages. Visit DS-2019 Administrative Contact List for a list of departmental contacts. If you are unable to identify a Department Administrative Contact with M-Pathways DS-2019 Access, contact the International Center for assistance at icenter@umich.edu or 734.764.9310.

General Resources

DS-2019 Request Process - Forms and Step-by-Step Instructions

Users who are authorized to enter DS-2019 information into M-Pathways will use the following forms to submit J-1 exchange visitor requests:

J-1 Exchange Visitor Information Form
Please have your J-1 exchange visitor fill out and sign this form.

DS-2019 Request Form for New and Transfer J-1 Exchange Visitors
If your department is requesting a new or transfer J-1 program please fill out this form and submit to the International Center after the data has been entered into M-Pathways.

DS-2019 Instructions for New or Transfer Exchange Visitor
Follow the step-by-step instructions.

Letter of invitation template. Format of letter of invitation for new J-1 Exchange Visitor.

DS-2019 Department Request Form: Extension and Amendment
This form is used for J-1 exchange visitors who are already here at U-M and need updates and changes to be made to their DS-2019 form.

DS-2019 Instructions for Extension
Follow the step-by-step instructions.

DS-2019 Instructions for Returning Exchange Visitors
This form is used for J-1 exchange visitors who are returning to U-M.

Sample J-1 Scholar Continuing Participation Letter
This form is for a supervising faculty member to explain how the J-1 exchange visitor's activities will continue while outside the U.S.

J-1 Exchange Visitor Departure Form
Regulations require this form if your Exchange Visitor leaves U-M more than 30 days before the ending date on the DS-2019.

Incidental Employment for Research Scholars and Professors
Follow this process when Exchange Visitors participate in occasional lectures and short-term consultations.

Instructions for Department Contact Link in Mpathways DS-2019
For those scholars who are funded either through personal funds or through an organization in their home country, the “Exchange Visitor Job Title/Academic Career” field must be filled out exactly.

DS-2019 Training Materials

Other Relevant U-M Links

Relevant U.S. Government Links